GRACE HITCHCOCK BOOKS PRIVACY NOTICE

Effective Date: December 18, 2021

This policy explains how Grace Hitchcock Books collects, uses and shares information about you when you purchase or use our products, services, websites that link to this notice (“GraceHitchcockBooks.com; or GraceHitchcock.com”).  When we say “Grace Hitchcock Books”, “us”, “we”, or “our/ours”, we generally mean GraceHitchcockBooks.com.

Table of Contents

1. Personal Information We Collect

2. Use of Your Personal Information

3. Disclosure of Your Personal Information

4. Cookies and tracking technologies

5. Data Retention

6. International Transfer

7. Our Policy Toward Children

8. Notice to EU and Other Non-U.S. Residents

9. Notice to California Residents

10. Notice to Nevada Residents

11. Other Websites

12. Who is responsible for my information?

13. Policy Changes

1.Personal Information We Collect

Grace Hitchcock Books collect various kinds of personal information depending on the circumstances, such as: 
 

  • Contact information. We collect information such as your name, title, postal and delivery addresses, telephone number and fax and e-mail address through our application forms, newsletter sign-up form, from business cards or electronic equivalents that you provide to us through our website (such as when you purchase or request further information about our products or services) or when you contact us.
  • Billing and payment information. When you purchase products or services from us, we use vendors (such as WooCommerce and PayPal) to collect your credit card number, billing and shipping addresses, and email. These vendors are PCI-DSS Compliant and do not share financial information back with us.
  • Information we collect by automated means. When you visit our website, our server logs automatically record information such as IP address, operating system, browser type, domain of visitor, time and duration of visit and pages requested. These statistics are collected and used only on an aggregate basis. Some information may be necessary for us to provide certain products or services or required by law. We will inform you at the time of collection whether the information we request is mandatory.

    2. Use of Your Personal Information

    We use the personal information we collect (including by combining information collected in different ways) for a variety of purposes depending on the Grace Hitchcock Books products and services you use and how you use them.  We use your personal information for:
  • Business purposes. We use your personal information where it is necessary as part of our day-to-to-day commercial activities and is in our or others’ legitimate interests as a business. This includes using your personal information to:
    • keep our platforms secure;
    • learn about our customers’ interests and preferences and undertake internal aggregate market and other analysis so we can improve our products and services;
    • prepare, tailor and send marketing materials that directly relate to your use of our products or our service or that we think interest you;
    • respond to your requests for more information about our products and services;
    • manage our business and partner relationships;
    • maintain business records for reasonable periods, and generally manage and administer our business; and
    • provide information to our professional advisers where necessary, such as our accountants and lawyers, consultants.
  • Marketing. Grace Hitchcock Books may also use your marketing preferences and contact information and information about your past purchases or service options to send you information about other products and services of Grace Hitchcock Books that we think would be of interest to you, based upon the information we hold about you. We do this based upon our legitimate interest in sending you information about products and services we think will interest you and, where required by law, with your consent. You can unsubscribe from marketing communications at any time by contacting us or using the unsubscribe link in the message. 
  • Fraud, compliance and legal reasons. We may also need to use your personal information in order to prevent fraud, defend or exercise our legal rights or in order to comply with legal obligations, i.e. to meet legal, regulatory, security, audit and processing requirements or otherwise as permitted or required by law.  We do this based upon those legal requirements or our legitimate interest in that regard.


3. Disclosure of Your Personal Information

We may disclosure your personal information to:
 

  • Affiliates. Your personal information may be disclosed to certain affiliates for internal audit, management, billing or administrative purposes. Grace Hitchcock Books, Inc. and some of its affiliates are located outside of the European Economic Area, so Grace Hitchcock Books may transfer and process your personal information to countries other than your country of residence. For more information, please see the “International Transfer” section below.
  • Service Providers and Professional Advisers. Grace Hitchcock Books may transfer personal information to outside agents or service providers (including affiliates of Grace Hitchcock Books acting in this capacity) that perform services on our behalf, for example billing, mailing, collection or information technology hosting or processing services, as well as our professional advisers (who are often independent ‘data controllers’) such as lawyers and accountants. Some of these may be located outside of the European Economic Area and your personal information may be collected, used, disclosed, stored and processed in the U.S. or other jurisdictions outside of the European Economic Area for the purposes described in this notice. 
  • Process payments. We transmit your personal information via an encrypted connection to our payment processors.
  • Mergers and Business Transactions. Your personal information may be used by Grace Hitchcock Books and disclosed to parties connected with the contemplated or actual financing, securitization, insuring, sale, assignment or other disposal of all or part of our business or assets (including, for example, your service account with us), for purposes related to the evaluation and performance of these transactions or to give effect to them, including: 
    • permitting such parties to determine whether to proceed or continue with the transaction;
    • fulfilling reporting, inspection or audit requirements or obligations to such parties; and
    • the use and disclosure of your personal information by such parties for substantially the same purposes as described in this statement.
  • Other Recipients. Grace Hitchcock Books may otherwise disclose personal information as necessary to meet legal, regulatory, insurance, audit, processing and security requirements as permitted or required by law. This may include disclosing personal information to law enforcement authorities where Grace Hitchcock Books has a legal obligation to do so or it is otherwise permitted by applicable law or we considered it appropriate to do so.  We do this to comply with our legal obligations and in our and others’ legitimate interests in protecting the property, rights, name and safety of us and others.


4. Cookies and tracking technologies

Our site makes use of cookies and similar technologies in accordance with our Cookies Notice.

5. Data Retention

We retain your information for the period necessary to fulfil the purposes outlined in this notice or such longer retention period as may be required or permitted by applicable law. For instance, we may keep your information to comply with our legal obligations (e.g. tax laws), to resolve disputes, to enforce our contracts or as otherwise permitted by law.

The precise periods for which we keep your personal information vary depending on the nature of the information, why we need it, and applicable law. Factors we consider in determining these periods include the minimum required retention period prescribed by law or recommended as best practice, the period during which a claim can be made with respect to a contract or other matter, whether the personal information has been aggregated or pseudonymized, and other relevant criteria. For example, where we are using your personal information in order to provide you with services / products and perform our contract with you, we normally retain the relevant information for the duration of the contract and a period of 7 years after that. After that period, we normally anonymize or depersonalise and aggregate the data and then use it in its anonymized or aggregated form for internal research and analysis. Where personal information are provided to request direct marketing and similar materials from Grace Hitchcock Books, we keep that personal information until you ask us not to send any further such materials. We will keep a record of any request not to receive these materials to ensure we do not send you marketing emails in the future.

6. International Transfer

Your information may be transferred to and maintained outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. For instance, as Grace Hitchcock Books is a US company, information about our customers is kept in the US. We therefore seek to ensure that all adequate safeguards are in place and that all applicable laws and regulations are complied with in connection with such transfers. For transferring personal information from the EU to countries outside the EU, Grace Hitchcock Books is using agreements based on EU Model Clauses. Grace Hitchcock Books ensures that personal information processed in this way is protected, in accordance with applicable law.  

7. Our Policy Toward Children

We do not knowingly collect personal information from children under 18. If a parent or guardian becomes aware that his or her child has provided us with personal information without his/her consent, he or she should contact us at authorgracehitchcock@gracehitchcockbooks.com (see ‘Your Rights and Contacting Us’ below) in order to confirm our authorization or to object to the processing. We may follow up by phone or other means in some circumstances.  If we become aware that a child under 18 has provided us with personal Information, we will delete such information from our files.  

8. Notice to EU and Other Non-U.S. Residents


If you are located in the EEA or Switzerland, you may have certain additional rights in certain circumstances (though these are subject to various limitations and exceptions). These include:

  • right to access and to obtain information regarding the processing of your personal information we control;
  • right to rectify your personal information;
  • right to erase your personal information (right to be forgotten);
  • right to restrict processing of your personal information;
  • right to lodge a complaint with a supervisory authority;
  • right to object to processing, including for direct marketing purposes; and
  • right to data portability, 
  • right to withdraw any consent you give us or unsubscribe from marketing messages,


You should note that the withdrawal of your consent (including for marketing purposes) does not affect the lawfulness of processing based on your consent before its withdrawal. If you withdraw your consent in some cases, it may impact upon our ability to provide certain services to you.

If you wish to contact us or exercise your rights, you may write to the address set out in section 10, attention Privacy, contact us at authorgracehitchcock@gracehitchcockbooks.com

The Irish Data Protection Commission is the lead supervisory authority of Grace Hitchcock Books under EU data protection law. Its contact details are:

Office of the Data Protection Commissioner
Canal House, Station Road
Portarlington, Co. Laois, R32 AP23, Ireland
Phone: +353 (0761) 104 800
LoCall: 1890 25 22 31
Fax: +353 57 868 4757
Email: info@dataprotection.ie

9.  Notice to California Residents

If you are a California resident, California law requires us to provide you with some additional information regarding how we collect, use, and share your “personal information” (as defined in the California Consumer Privacy Act (“CCPA”)).

We describe the categories of information we collect, our business purposes for collecting such information, the sources and uses of such information and the entities to which we share such information in the Personal Information We Collect, Use of Your Personal Information, and Disclosure of Your Personal Information sections of this Privacy Notice. We provide additional information below.  Categories of personal information we collect, use and disclose.  Throughout this Policy, we discuss in detail the types of Information we collect from and about users and discuss how we use and share such information.  See “Personal Information We Collect” for more details. The following are the “categories” of personal information under the CCPA that we collect and that we may, as discussed throughout this Policy, use and disclose for our business purposes: 

Identifiers (such as name, address, email address); commercial information (such as transaction data); financial data (such as credit card information); device identifiers (such as IP address and unique device identifiers); internet or other network or device activity (such as browsing history or app usage (such as your notes and highlights in the Services)); general geolocation data; any user-generated content or feedback you provide; and other information that identifies or can be reasonably associated with you. 

How we use these categories of personal information.  We use the categories of personal information we collect from and about you consistent with the various business purposes we discuss throughout this Policy.  See “Use of Your Personal Information” for more details.

California Privacy Rights

CCPA Rights.  California residents can make certain requests about their personal information under the CCPA. Specifically, if you are a California resident, you may request that we:

  • provide you with information about: the categories of personal information we collect, disclose or sell about you; the categories of sources of such information; the business or commercial purpose for collecting or selling your personal information; and the categories of third parties with whom we share personal information.  Such information is also set forth in this Notice.
  • provide access to and/or a copy of certain information we hold about you;
  • delete certain information we have about you; and/or
  • provide you with information about the financial incentives that we offer to you, if any.

California residents can also designate an authorized agent to make access and/or deletion requests on their behalf. We will take reasonable steps to verify your identity before responding to a request for access and/or deletion from you or your designated agent. 

The CCPA further provides you with the right to not be discriminated against (as provided for in applicable law) for exercising your rights. 

Please note that certain information may be exempt from such requests under California law.  For example, we need certain information in order to provide the Grace Hitchcock Books services to you. 

If you would like to exercise any of legal rights under the CCPA, please contact us at authorgracehitchcock@gracehitchcockbooks.com.

Sale of personal information.  The CCPA sets forth certain obligations for businesses that “sell” personal information.  Pursuant to the definition of sell under the CCPA and current guidance, we do not engage in such activity and have not engaged in such activity in the past twelve months, including for minors under 16 years of age without affirmative authorization. Please note, we do share certain personal information with our service providers and certain other entities as set forth in “Disclosure of Your Personal Information.”

Shine the Light: California Law permits visitors who are California residents to request once per year certain information regarding our disclosure of personal information to third parties for such third parties’ direct marketing purposes.  To make such a request, please send an email to authorgracehitchcock@gracehitchcockbooks.com or write to us at Grace Hitchcock Books, 427 N Theard Ste. 151, Covington, LA  70433.

California Online Privacy Protection Act Notice Concerning Do Not Track Signals. We do not recognize or respond to browser-initiated Do Not Track (“DNT”) DNT signals, as the Internet industry is currently still working toward defining exactly what DNT means, what it means to comply with DNT and a common approach to responding to DNT. Visit All about DNT to learn more about Do Not Track.

10.  Notice to Nevada Residents

Under Nevada law, certain Nevada consumers may opt out of the sale of “covered information” for monetary consideration to a person for that person to license or sell such information to additional persons.  “Covered information” includes first and last name, address, email address, phone number, Social Security Number, or an identifier that allows a specific person to be contacted either physically or online. 

Grace Hitchcock Books does not engage in such activity; however, if you are a Nevada resident who has purchased goods or services from Grace Hitchcock Books, you may submit a request to opt out of any potential future sales under Nevada law by emailing us at authorgracehitchcock@gracehitchcockbooks.com Please add “Nevada” in the subject line. Note we will take reasonable steps to verify your identity and the authenticity of the request.  Once verified, we will maintain your request in the event our practices change.  

11.  Other Websites

Our website may contain links to other websites.  These websites have different privacy notices and practices to Grace Hitchcock Books’s. Grace Hitchcock Books has no responsibility for such third party websites. You should review the privacy notice of any third party website you visit.

12. Who is responsible for my information?

Grace Hitchcock Books is responsible for your personal information.

When we say “Grace Hitchcock Books”, “us”, “we”, or “our/ours” in this notice, we mean Grace Hitchcock Books, unless you are on our payment processing page which is operated by WooCommerce.com and Paypal.




13. Policy Changes

We’ll update this notice from time to time to reflect changes in technology, law, our business operations or any other reason we determine is necessary or appropriate. When we make changes, we’ll update the “effective date” text at the top of the notice and post it on our sites. If we make material changes to it or the ways we process personal information, we’ll notify you (by, for example, prominently posting a notice of the changes on our sites before they take effect or directly sending you a notification).

We encourage you to check back periodically to review this notice for any changes since your last visit.  This will help ensure you better understand your relationship with us, including the ways we process your personal information.